What is a specification?

A specification is a project plan prepared by the contractor in order to meet the client's requirements. The consistency of the specifications and requirements is essential for the subsequent acceptance of the development.

The customer's requirements are defined in the specifications, and the specifications therefore represent a solution approach to those requirements; they are the contractual basis for agreement between the customer and the supplier.

The specification sheet usually consists of four parts:

  • Description of the requirements set
  • Who participates in the development and is responsible for which task?
  • What are the requirements?
  • How and by when should the implementation take place?

To create a specification, the following process should be followed:

  1. Documentation of the initial situation and definition of the goals
  2. Describe process flows, and their strengths and weaknesses.
  3. Production of a target concept that describes the requirements of the client
  4. Description starting with the technical structure
  5. Creation of a tabular overview of the most important data, notes and annotations
  6. Adding supporting documents, flowcharts and checklists to the annex of the specification sheet


Logistik Lexikon Pflichtenheft

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