PrivacyThe protection of your data is important to us
Table of contents
- General information on data protection
- Information for applicants
- Information for customers and suppliers
1.1 Information about the Data Controller:
We attach particular importance to the protection of your personal data. Your personal data will be processed in accordance with the data protection regulations, in particular the European Data Protection Regulation (EU DS-GVO) and the German Federal Data Protection Act (BDSG n. F.).
The following information provides an overview of the type, scope and purpose of the collection, processing and transmission of personal data and the security measures used to protect this data.
Personal data is individual information about personal or factual circumstances of an identified or identifiable natural person, such as your name, address, telephone number, date of birth, and e-mail and IP address.
1.2 Legal basis for the processing of personal data
- Insofar as we obtain the consent of the data subject for processing operations of personal data, Art. 6 para. 1 lit. a EU DS-GVO as the legal basis. You may object to this processing at any time pursuant to Art. 7 para. 3 EU DS-GVO to us for the future.
- When processing personal data that is required for the performance of a contract or for the implementation of pre-contractual measures, Art. 6 para. 1 lit. b EU DS-GVO as the legal basis.
- Insofar as the processing of personal data is necessary for the fulfillment of a legal obligation to which our company is subject, Art. 6 para. 1 lit. c EU DS-GVO as the legal basis.
- If the processing is necessary to protect a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject are not overridden, Art. 6 para. 1 lit. f EU DS-GVO as the legal basis for the processing. In this case, you have the right to object according to Art. 21 EU GDPR.
1.3 Data deletion and storage period
Personal data is deleted as soon as the purpose of storage ceases to apply. In addition, storage may take place if this is provided for by statutory retention obligations to which our company is subject (e.g. accounting or tax retention periods of up to 10 years in accordance with AO and HGB).
1.4 Your rights
Upon written request, we will inform you in accordance with Art. 15 EU DS-GVO and our legal obligation under Art. 12 EU DS-GVO whether and which of your personal data is processed or stored by us. Furthermore, you have the right to correct inaccurate data in accordance with Art. 16 EU GDPR, data portability in accordance with Art. 20 EU GDPR, blocking and deletion of your personal data in accordance with Art. 17 EU GDPR – provided that there are no legal retention obligations to the contrary – and the right to restrict processing in accordance with Art. 18 EU GDPR. In addition, you have the right to contact the competent supervisory authority pursuant to Art. 77 EU GDPR.
IN ADDITION, YOU HAVE THE RIGHT TO OBJECT PURSUANT TO ART. 21 EU DS-GVO, PROVIDED THAT THE PROCESSING RELATES TO LEGITIMATE INTERESTS PURSUANT TO ART. 6 ABS. 1 LIT. F EU DS-GVO SUPPORTS.
If you have given us your consent to process your data, there is of course always the right to do so pursuant to Art. 7 para. 3 EU DS-GVO, you have the option of revoking this with respect to us for the future.
If you have any questions regarding the processing of your personal data, you can contact our data protection officer, who is also available to you in the event of requests for information, suggestions or complaints.
Data Protection Officer of proLogistik GmbH
Our online services are generally aimed at persons of legal age. Personal information of persons who have not yet reached the age of 16 may only be made available to us if the express consent of the parent or guardian has been obtained (Art. 8 EU GDPR). Processing without the consent of the parent or guardian is not permitted. We therefore reserve the right to delete all data relating to minors unless we have the consent of a parent or guardian.
Status: December 2022
2.1 Provision of the website
Use of hosting service providers
Our website is hosted on servers located in the EU by a hosting service provider on the basis of commissioned processing pursuant to Art. 28 EU GDPR. The hosting service provider may have access to personal data of our users as part of its services, in particular to technical data that is generated as part of the technical communication between you and our website (e.g. server log files). He may not use them for his own purposes. The use of a hosting service provider is based on our legitimate interests pursuant to Art. 6 para. 1 lit. f EU DS-GVO in the provision of infrastructure and platform services, computing capacity, e-mail dispatch and security services.
Server log files
When you visit our website or use its services, the device with which you access the page automatically transmits log data (connection data) to our server. The corresponding information consists of:
- Type and version of the browser you are using,
- Type and version of the operating system you are using,
- Referrer URL of the page from which you arrived at our website,
- Date and time of accessing our website,
- Name of the sub-pages you have accessed,
- IP address of your computer system,
- Amount of data transferred in each case.
The data collected is used exclusively for statistical evaluations for the purpose of the operation, security and optimization of the offer. For security reasons, however, we reserve the right to subsequently review the log data if there is a justified suspicion of unlawful use based on concrete indications. The data will not be stored longer than necessary for this purpose. This collection is based on our legitimate interests pursuant to Art. 6 para. 1 lit. f EU GDPR.
Cookies are small text files that your browser automatically creates and that are stored on your terminal device when you visit our website. Cookies do not harm your computer and do not contain viruses. Most of the cookies we use are deleted again at the end of the browser session (so-called session cookies). Other cookies remain on your computer and enable us to recognize your computer on your next visit (so-called permanent or cross-session cookies). Thanks to these files, it is possible, for example, to have information displayed on the page that is specifically tailored to your interests.
- Chrome: https://support.google.com/accounts/answer/61416?hl=de
- Internet Explorer: https://support.microsoft.com/de-de/help/17442/windows-internet-explorer-delete-manage-cookies
- Mozilla Firefox: https://support.mozilla.org/de/kb/cookies-erlauben-und-ablehnen
- Safari: https://support.apple.com/de-de/guide/safari/manage-cookies-and-website-data-sfri11471/mac
Borlabs – Cookie Content Management
We use the consent management tool Borlabs GmbH, Rübenkamp 32, 22305 Hamburg, Germany on our website.
The tool allows you to give consent to data processing via the website, in particular the setting of cookies, as well as to exercise your right to withdraw consent you have already given. Data processing serves the purpose of obtaining and documenting required consents for data processing and thus complying with legal obligations.
Cookies can be used for this purpose. Information that may be collected and transmitted to Borlabs includes: anonymized IP address, date and time of consent, URL from which consent was sent, anonymous random encrypted key, consent status. This data will not be passed on to other third parties.
The data processing is carried out for the fulfillment of a legal obligation on the basis of Art. 6 para. 1 lit. c GDPR.
For more information about Borlabs’ privacy practices, please visit: https://de.borlabs.io/datenschutz/
Security of your data
We use technical and organizational security measures to adequately protect the data you provide against accidental or intentional manipulation, loss, destruction or access by unauthorized persons. We therefore use SSL encryption for the transmission of confidential content, such as inquiries that you send to us as the site operator. You can recognize an encrypted connection by the fact that the browser address bar changes from “http://” to “https://” and by the lock symbol in your browser bar. If SSL encryption is activated, the data you transmit to us cannot be read by third parties. Our security measures are further developed according to the state of the art.
2.2 Contact us
If you contact us (e.g. via contact form, e-mail, telephone, social media), your personal data will be stored and processed by us for the purpose of processing the enquiry and any related follow-up questions pursuant to Art. 6 (1) b GDPR (within the framework of pre-contractual / contractual measures) or pursuant to Art. 6 (1) f GDPR (general enquiries). This data is not transferred to third parties without your consent.
The data entered into the contact form remain with us until you request that they be deleted, you withdraw your consent to the storage of your data, or the purpose of the data storage is no longer given (i.e. after the successful processing of your request), provided there are no legal storage obligations to the contrary.
2.3 Registration on our Website
If you register on our website in order to make use of goods, services and information (e.g. creation of repair consignment bills) in our online portal, personal data will be collected. If necessary, registered users have the option of changing or deleting the data provided during registration at any time. Your data may be passed on to shipping and payment service providers commissioned by us in order to process the transaction. Your personal data are not disseminated to third parties in any other way. The processing of your personal data is carried out within the framework of implementing the contract (in accordance with Art. 6 (1) b GDPR). Deletion of your data is carried out in accordance with the applicable statutory retention periods.
2.4 Use of personal data for advertising purposes
We use your contact details to inform you about our products and services. Customer information is sent on the basis of our legitimate interest in accordance with Art. 6 (1) lit. f EU DS-GVO in direct advertising and insofar as this is permitted by law, such as in the case of advertising to established customers under the legal requirements of § 7 (3) UWG. You will receive this information from us regardless of whether you have subscribed to a newsletter.
If you do not wish to receive such information or recommendations from us by e-mail, you can object to the use of your address for this purpose at any time in accordance with Art. 21 EU DS-GVO, without incurring any costs other than the transmission costs according to the basic rates. A notification in text form is sufficient for this purpose.
When you subscribe to our newsletter on our website we use the personal data you provide only for distributing the newsletter.
The subscription to our newsletter takes place by way of the double opt-in process. This means that upon signing up you receive an email that requests you to confirm your subscription. This confirmation is necessary to prevent the use of third-party email addresses. The subscriptions to our newsletter are recorded so that the subscription process can be retraced in accordance with legal requirements (consent pursuant to Art. 6 (1) lit. a) GDPR). This includes the logging of the time of subscription, the time of confirmation and the IP address.
Any data that we obtain from you as well as the logging information will not be disseminated to third parties. Your consent to the collection and storage of your data as well as their usage for the distribution of the newsletter can be withdrawn at any time without stating any reasons. A link to cancel your subscription can be found at the end of every newsletter.
2.6 Analysis tools
The analysis measures listed below and used by us are carried out on the basis of Art. 6 para. 1 lit. a EU DS-GVO (consent) is carried out. With the use of these analysis measures, we want to ensure a needs-based design and the ongoing optimization of our website. By means of the analysis tools, we record the use of our website pseudonymously and evaluate it for the purpose of optimizing our offer.
You can revoke your consent at any time with effect for the future.
We use the Google Analytics web analytics service provided by Google Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, Ireland; “Google”) on our website.
The data processing serves the purpose of analyzing this website and its visitors, as well as for marketing and advertising purposes. For this purpose, Google will use the information obtained on behalf of the operator of this website for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator. The following information, among others, may be collected: IP address, date and time of page view, click path, information about the browser you are using and the device you are using, pages visited, referrer URL (website from which you accessed our website), location data, purchase activity. The IP address transmitted by your browser as part of Google Analytics is not merged with other data from Google.
Google Analytics uses technologies such as cookies, web storage in the browser and tracking pixels, which allow an analysis of your use of the website. The information generated by this about your use of this website is usually transferred to a Google server in the USA and stored there. There is no EU Commission adequacy decision for the USA. The data transfer is carried out, among others, on the basis of standard contractual clauses as appropriate guarantees for the protection of personal data, viewable at: https://policies.google.com/privacy/frameworks and https://business.safety.google/adsprocessorterms/. Both Google and U.S. government agencies have access to your data. Your information may be linked by Google to other information, such as your search history, your personal accounts, your usage data from other devices, and any other information Google may have about you.
IP anonymization is activated on this website. This means that your IP address will be shortened beforehand by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and shortened there.
Analysis by WiredMinds
Our website uses counting pixel technology provided by WiredMinds GmbH (www.wiredminds.de) to analyze visitor behavior. In connection with this, the IP address of the visitor is processed. The processing occurs only for the purpose of collecting company based information such as company name, for example. IP addresses of natural persons are excluded from any further processing by means of a whitelist. An IP address is not stored in LeadLab under any circumstances.
While processing data, it is our outmost interest to protect the rights of natural persons. Our interest in processing data is based on Article 6(1)(f) GDPR. At no time is it possible to draw conclusions from the collected data on an identifiable person.
WiredMinds GmbH uses this information to create anonymized usage profiles
of the visit behavior on our website. Data obtained during this process is not
used to personally identify visitors of our website.
Opt-OutExclude from tracking
(A functionally necessary cookie will be set to permanently ensure no tracking by WiredMinds LeadLab occurs on this website)
2.7 Contents and Services of Third Parties
On the basis of our legitimate interest pursuant to Art. 6 para. 1 lit. f EU DS-GVO, contents, services and performances of other providers, which complement our offer, are integrated within our online offer. With the use of the following services, we want to ensure a demand-oriented design and the continuous optimization of our website. If we request your consent for the use of these services, the legal basis is Art. 6 para. 1 lit. a EU GDPR.
Google Tag Manager is used on our website. Google Tag Manager is a solution provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4 Ireland that allows us to manage website tags through one interface. The tool itself (which implements the tags) is a cookieless domain that does not collect any personal data. The Google Tag Manager takes care of triggering other tags, which in turn may collect data. Google Tag Manager does not access this data. If a deactivation has been made by the user at domain or cookie level, this remains in place for all tracking tags implemented with Google Tag Manager. The tags used are named separately below and can be edited by you individually in the privacy settings, for example by disabling cookies for these elements. More information: https://www.google.com/policies/privacy/.
Links to websites of third parties
Based on the legitimate interest of the provider, it may occur that contents, services and benefits of third parties are integrated which complement our service offerings. When you access web pages which are linked on this website, information such as your name, IP address, browser details etc. can retrieved again. This Privacy Statement does not govern the collection, dissemination or the processing of personal data by any third parties. In this regard, please also pay attention to the individual privacy statements of the respective third-party providers and service providers to which we link on our website.
III. Information for applicants
3.1 Purpose and legal basis for the collection and processing
Your data will be processed by us for the purpose of processing your application in accordance with Art. 88 EU DS-GVO in conjunction with § 26 BDSG-neu. If special categories of personal data within the meaning of Art. 9 para. 1 EU DS-GVO, their processing is additionally carried out according to Art. 9 para. 2 lit. b EU GDPR.
3.2 Recipients of your data
The recipients of your data are the units involved in the HR process (including Human Resources, managers and department heads) of the responsible unit. Your data will be treated as strictly confidential and will not be disclosed to third parties without your respective consent. A transfer to third countries or international organizations is not intended.
3.3 Storage of your data
Your application data will be deleted 180 days after the position has been filled. If you are also interested in future advertised positions, we require your written consent to store your application documents for a longer period of time. You can withdraw this consent at any time in accordance with Art. 7 para. 3 EU DS-GVO to us for the future. For this purpose, please send an e-mail with the corresponding note to the contact address given above.
IV. Information for customers and suppliers
4.1 Purpose and legal basis for the collection and processing
First and foremost, data processing serves to establish, implement and terminate the contractual relationship. The primary legal basis for this is Art. 6 para. 1 lit. b EU GDPR. Without this type of use of your data, the implementation of the business relationship existing between you and us is not possible.
We also process your data on the basis of Art. 6 para. 1 lit. f EU DS-GVO to protect our legitimate interests or those of third parties (e.g. public authorities). This may be necessary, for example, to maintain IT security and IT operations or for corporate management, internal communication and other administrative purposes. You can object to this processing by stating special reasons in accordance with Art. 21 EU GDPR.
In addition, we process your data to fulfill legal obligations such as regulatory requirements, commercial and tax retention obligations or documentation obligations. The legal basis for this is Art. 6 para. 1 lit. c EU GDPR in conjunction with the nationally applicable laws.
In individual cases, we may also process your data on the basis of your separate consent granted to us in accordance with Art. 6 para. 1 lit. a, 7 EU DS-GVO (e.g. publication of photo and video recordings). You are always free to decide whether you want to declare your consent. Once you have given your consent, you can revoke it at any time with effect for the future. For this purpose, please use the link provided in the respective action or send corresponding inquiries to the contact address given above.
If we process your personal data for a purpose not mentioned above, we will inform you in advance.
4.2 Recipients of your data
Within our company, only those persons receive your personal data who need them to fulfill our contractual and legal obligations. In addition, we sometimes use different service providers to fulfill these obligations, so that it may be necessary to transfer your personal data to other recipients outside the company, insofar as this is necessary to fulfill our contractual and legal obligations. These third parties can be, for example, government agencies, financial institutions, suppliers, etc.
In order to process your data technically, we sometimes use external service providers. We may transfer and process your data outside the country in which you have your residence/company headquarters or in one of the countries in which we operate. These may also be located outside the European Economic Area. If we transfer personal data to service providers or companies outside the European Economic Area (EEA), the transfer will only take place if the third country has been confirmed by the EU Commission to have an adequate level of data protection or if other appropriate data protection guarantees (e.g. binding internal company data protection regulations or EU standard contractual clauses) are in place. Detailed information can also be requested using the contact information above.
4.3 Storage of your data
We only store your personal data for as long as it is required for the above-mentioned purposes. After termination of the contractual relationship, your personal data will be stored for as long as we are legally obliged to do so. This regularly results from legal obligations to provide evidence and to retain records, which are regulated, among other things, in the German Commercial Code (Handelsgesetzbuch) and the German Fiscal Code (Abgabenordnung). The storage periods are then up to ten years. In addition, personal data may be retained for the period during which claims may be brought against us (statutory limitation period of three or up to thirty years).