🚀 Condition Management & Bonus Settlement

Terms Management & Bonus Settlement with “BONSAI”

Optimal Collaboration with Suppliers & Retailers using BONSAI

Optimize your supplier–retailer relationships with BONSAI, our efficient terms management solution from the proLogistik Group for negotiating, managing, controlling, and settling supplier terms. From targeted preparation for annual meetings to automated settlements, BONSAI provides a comprehensive solution for transparent and strategic terms management.

With its cloud-based features, you also gain full control and complete visibility over your data.

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Functions

Planning and negotiating conditions and bonuses
Management of the agreements
Settlement of terms

Controlling
Included supplier portal
Simple integration with IT systems

Installations

Processed purchasing volume

Active in countries

BONSAI experts in operation

Rossmann relies on automated bonus accounting and price calculation

Dirk Rossmann GmbH, Germany’s second largest chemist’s chain, has successfully switched to the innovative BONSAI software. This solution enables transparent net-net article price calculation as well as seamless, audit-proof accounting of purchasing conditions and bonus payments. BONSAI’s flexibility and rapid implementation met Rossmann’s requirements to their complete satisfaction. Since 2018, the company has been using the “all-in-one” solution for efficient conditions management, bonus accounting and contract management.

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BONSAI: unbeatable across all sectors

Cross-industry

BONSAI has established itself internationally and across industries as a successful solution. With over 30 years of expertise in the retail sector, we have successfully carried out installations for a variety of groups, purchasing associations, leading corporations and franchise organizations from various industries.

BONSAI integrates effortlessly with SAP, DATEV, SEPA and many other systems

Seamless IT system integration

With the ability to integrate flexibly into existing system landscapes, our service offers a customized solution that fits seamlessly into your established processes. From SAP and HubSpot to Datex, SEPA and a variety of other systems, we enable frictionless connections to create a holistic and efficient IT infrastructure.

Annual settlement of your conditions in record time

Accelerating billing periods

With BONSAI, the workload for billing is not only reduced by an outstanding degree of automation, but above all accelerated – for more efficient and faster settlement processes in your company.

International conditions management

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BONSAI facilitates the group-wide consolidation of purchasing sales and conditions through its module for international agreement and settlement management.

An opinion about pLG conditions management “Bonsai”

“BONSAI has led to a significant reduction in workload, so that our employees can now take care of the essential things.”

Mr. Alexander Grosse, Project Coordinator at MBS Baumarkt Service GmbH

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to the pLG conditions management “BONSAI”

More details

Maximize your negotiation success: BONSAI offers comprehensive support in the planning and negotiation phase. Structured evaluations with current figures are used to prepare supplier negotiations. The simulation of the terms structure enables the adjustment of terms and sales. Efficient management of agreements is made easier by the structured recording and automatic calculation of all terms. The system documents the implementation of advertising measures and automatically triggers billing at predetermined prices. Complex organizational processes are efficiently optimized with comprehensive workflow support.

The collection of turnover data facilitates comprehensive monitoring and control from all sources. An integrated, digital solution for supplier notifications is provided via the partner portal. The reporting covers the entire process and includes aspects such as scale achievement, total revenue from conditions and a precise net-net item price calculation for transparent purchase prices and correct trade margins.

BONSAI automates the calculation and billing of all due conditions by creating invoices or debit notes for suppliers and highly automating the billing process. Thanks to standardized interfaces in the ERP/financial accounting system, BONSAI offers seamless integration for supplier master data, branches, article master data and sales data. The BONSAI Partner Portal enables secure, efficient data exchange and integrates the contract acceptance process from creation to archiving. The BONSAI Cloud provides the perfect operating environment, ensures permanent availability and is managed by experts.

pLG image brochure

An english version of our proLogistik Group image brochure.

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We will be happy to advise you on our products

We are here for you.

Give us a call or send us a message. We look forward to welcoming you.

proLogistik Holding GmbH
Fallgatter 1
44369 Dortmund

Tel.: +49 (0) 231 5194-0
Tel.: +41 (0) 44 200 40-00
Tél.: +33 (0) 251 81 85 85

info@prologistik.com

FAQ – Frequently Asked Questions about BONSAI Terms Management

BONSAI is a specialized software solution for terms management in wholesale. It automates the administration, settlement, and control of bonuses, rebates, and supplier agreements.

The solution is specifically designed for wholesalers and purchasing cooperatives that work with complex supplier terms, volume bonuses, target agreements, and rebates.

You can systematically record and settle purchasing terms, supplier bonuses, rebates, volume discounts, annual agreements, target bonuses, and promotional terms.

BONSAI reduces manual effort, increases settlement accuracy, ensures transparency between actual and target values, and minimizes losses due to overlooked claims.

The software automatically generates settlements based on defined time periods or target achievements. It considers individual agreements and produces audit-proof documentation.

Yes, BONSAI integrates seamlessly with existing ERP and financial systems, automatically transferring relevant data for posting and control.

Yes. The solution supports multi-client capability and allows centralized purchasing agreements to be applied across multiple locations or subsidiaries.

Through meaningful analyses, forecasts, and target/actual comparisons, purchasing and controlling departments can continuously monitor performance and returns from terms.

Yes. The software transparently documents all transactions, meets the requirements for proper accounting, and supports archiving according to GoBD standards.

Highly flexible: thanks to its modular structure and customizable calculation models, even complex or industry-specific special terms can be easily mapped.